WP Document Revisions free WordPress plugin

WP Document Revisions is a document management and version control plugin. Built for time-sensitive and mission-critical projects, teams can collaboratively edit files of any format — text documents, spreadsheets, images, sheet music… anything — all the while, seamlessly tracking the document’s progress as it moves through your organization’s existing workflow. WP Document Revisions is three things A document management system (DMS), to track, store, and organize files of any format A collaboration tool to empower teams to collaboratively draft, edit, and refine documents A file hosting solution to publish and securely deliver files to a team, to clients, or to the public See the full list of features for more information. Documentation See the full documentation Learn Features and Overview Screenshots Installation Frequently Asked Questions Links Where to get Support or Report an Issue Translations Plugin Filters Useful Plugins and Tools Get Involved How to Contribute Join the List Serve Photo via antphotos Features Overview Powerful Collaboration Tools – With great power does not have to come great complexity. Based on a simple philosophy of putting powerful but intuitive tools in the hands of managers and content creators, WP Document Revisions leverages many of the essential WordPress features that, for more than eight years, have been tested and proven across countless industries — posts, attachments, revisions, taxonomies, authentication, and permalinks — to make collaborating on the creation and publication of documents a natural endeavor. Think of it as an open-source and more intuitive version of the popular Microsoft collaboration suite, Sharepoint. Document History – At each step of the authoring process, WP Document Revisions gives you an instant snapshot of your team’s progress and the document’s history. It even gives you the option to revert back to a previous revision — so don’t fret if you make a mistake — or receive updates on changes to the document right in your favorite feed reader. Access Control – Each document is given a persistent URL (e.g., yourcompany.com/documents/2011/08/TPS-Report.doc) which can be private (securely delivered only to members of your organization), password protected (available only to those you select such as clients or contractors), or public (published and hosted for the world to see). If you catch a typo and upload a new version, that URL will continue to point to the latest version, regardless of how many changes you make. Enterprise Security – Worried about storing propriety or sensitive information? WP Document Revisions was built from the first line of code with government- and enterprise-grade security in mind. Each file is masked behind an anonymous 128-bit MD5 hash as soon as it touches the server, and requests for files are transparently routed through WordPress’s time-tested URL rewriting, authentication, and permission systems (which can even integrate with existing enterprise active directory or LDAP servers). Need more security? WP Document Revisions allows you to store documents in a folder above the htdocs or public_html web root, further ensuring that only those you authorize have access to your work. Customization – WP Document Revisions recognizes that no two teams are identical, and as a result, molds to your firm’s needs, not the other way around. Need to track additional information associated with a document? Departments, editors, issues, sections, even arbitrary key-value pairs — whatever you can throw at it, it can handle. Development and customization costs are further minimized by its extensive plugin API, and the WordPress Custom Taxonomy Generator makes it easy for even the uninitiated to add custom taxonomies to documents. Need an audit trail to track check-ins and check-outs? User-level permissions based on the document’s state or another custom taxonomy? Support for third-party encryption? Check out the WP Document Revisions Code Cookbook for sample code. Looking for even more advanced control of your workflow? WP Document Revisions will detect the popular workflow plugin Edit Flow, if installed, and will automatically pull Edit Flow’s advanced workflow management tools into WP Document Revisions. Simply put, virtually every aspect of the plugin’s functionality from workflow states to user-level permissions can be fully customized to your team’s unique needs. Future Proof – Switching costs a concern? WP Document Revisions is built with tomorrow’s uncertainty in mind. Equally at home in an in-house server room as it is in the cloud, moving individual files or entire document repositories in and out of WP Document Revisions is a breeze (history and all). And since the software is open-source, you can easily add tools to automate the process of moving to or integrating with future third-party systems. Features Support for any file type (docs, spreadsheets, images, PDFs — anything!) Securely stores unlimited revisions of your business’s essential files Provides a full file history in the form of a revision log, accessible via RSS Helps you track and organize documents as they move through your organization’s existing workflow Each file gets a permanent, authenticated URL that always points to the latest version Each revision gets its own unique url (e.g.,TPS-Report-revision-3.doc) accessible only to those you deem Files are intuitively checked out and locked to prevent revisions from colliding Toggle documents between public, private, and password protected with a single mouse click Runs in-house or in the cloud Secure: filenames are hashed on upload and files are only accessible through WordPress’s proven authentication system Can move document upload folder to location outside of web root to further ensure government- and enterprise-grade security Documents and Revisions shortcodes, Recently Revised Documents widget Multisite and Windows (XAMPP) support French and Spanish language support (easily translated to your language) Integration with Edit Flow Recently Revised Documents Widget, shortcodes, and templating functions for front-end integration Features Available via the [Code Cookbook](https://github.com/benbalter/WP-Document-Revisions-Code-Cookbook) Audit Trail – creates check in / check out audit trail for all documents Taxonomy-based Permissions – allows setting user-level permissions based on a custom taxonomy such as department Third Party Encryption – example of how to integrate at rest encryption using third-party tools Rename Documents – changes all references to “Documents” in the interface to any label of your choosing State Change Notification – how to use document api to allow users to receive notification whenever documents change workflow state Bulk Import – how to batch import a directory (or other list) of files as documents Filetype Taxonomy – Adds support to filter by filetype Track Changes – Auto-generates and appends revision summaries for changes to taxonomies, title, and visibility Remove Workflow States – Completely removes Workflow state taxonomy backend and UI Change Tracker – Auto-generates and appends revision summaries for changes to taxonomies, title, and visibility Useful plugins and tools Members Edit Flow Simple Taxonomy WP-Documents-Revisions Filters This plugin makes use of many filters to tailor the delivered processing according to a site’s needs. Most of them are named with a leading ‘document-‘ but there are a few additional non-standard ones shown at the bottom. Filter document_caps In: class-wp-document-revisions.php Filters the default capabilities provided by the plugin. Note that by default all custom roles will have the default Subscriber access. Filter document_content_disposition_inline In: class-wp-document-revisions.php Sets the content disposition header to open the document (inline) or to save it (attachment). Ordinarily set as inline but can be changed. Filter document_custom_feed In: class-wp-document-revisions.php Sets to false to use the standard RSS feed. Filter document_extension In: class-wp-document-revisions.php Allows the document file extension to be manipulated. Filter document_help In: class-wp-document-revisions-admin.php Filters the (UNDEFINED) help text for current screen. Filter document_help_array In: class-wp-document-revisions-admin.php Filters the default help text for current screen. Filter document_internal_filename In: class-wp-document-revisions.php Filters the encoded file name for the attached document. Filter document_lock_check In: class-wp-document-revisions.php Filters the user locking the document file. Filter document_lock_override_email In: class-wp-document-revisions.php Filters the lost lock document email text. Filter document_path In: class-wp-document-revisions.php Filters the file name for WAMP settings (filter routine provided by plugin). Filter document_permalink In: class-wp-document-revisions.php Filters the Document permalink. Filter document_revision_query In: class-wp-document-revisions.php Filters the plugin query to fetch all the attachments of a parent post. Filter document_revisions_cpt In: class-wp-document-revisions.php Filters the delivered document type definition prior to registering it. Filter document_revisions_ct In: class-wp-document-revisions.php Filters the default structure and label values of the workflow_state taxonomy on declaration. Filter document_revisions_limit In: class-wp-document-revisions-admin.php Filters the number of revisions to keep for documents. Filter document_revisions_mimetype In: class-wp-document-revisions.php Filters the MIME type for a file before it is processed by WP Document Revisions. Filter document_revisions_owners In: class-wp-document-revisions-admin.php Filters the author metabox query for document owners. Filter document_revisions_serve_file_headers In: class-wp-document-revisions.php Filters the HTTP headers sent when a file is served through WP Document Revisions. Filter document_revisions_use_edit_flow In: class-wp-document-revisions.php Filter to switch off use of Edit_Flow capabilities. Filter document_rewrite_rules In: class-wp-document-revisions.php Filters the Document rewrite rules. Filter document_shortcode_atts In: class-wp-document-revisions-front-end.php Filters the Document shortcode attributes. Filter document_shortcode_show_edit In: class-wp-document-revisions-front-end.php Filters the controlling option to display an edit option against each document. Filter document_slug In: class-wp-document-revisions.php Filters the document slug. Filter document_title In: class-wp-document-revisions.php Filter the document title from the post. Filter document_to_private In: class-wp-document-revisions-admin.php Filters setting the new document status to private. Filter document_use_workflow_states In: class-wp-document-revisions.php Filter to switch off use of standard Workflow States taxonomy. For internal use. Filter document_verify_feed_key In: class-wp-document-revisions.php Allows the RSS feed to be switched off. Filter default_workflow_state In: class-wp-document-revisions.php Filters the default workflow state values. Filter lock_override_notice_subject In: class-wp-document-revisions.php Filters the locked document email subject text. Filter lock_override_notice_message In: class-wp-document-revisions.php Filters the locked document email message text. Filter send_document_override_notice In: class-wp-document-revisions.php Filters the option to send a locked document override email Filter serve_document_auth In: class-wp-document-revisions.php Filters the decision to serve the document through WP Document Revisions. Where to get help or report an issue For getting started and general documentation, please browse, and feel free to contribute to the project documentation. For support questions (“How do I”, “I can’t seem to”, etc.) please search and if not already answered, open a thread in the Support Forums. For technical issues (e.g., to submit a bug or feature request) please search and if not already filed, open an issue on GitHub. For implementation, and all general questions (“Is it possible to..”, “Has anyone…”), please search, and if not already answered, post a topic to the general discussion list serve Things to check before reporting an issue Are you using the latest version of WordPress? Are you using the latest version of the plugin? Does the problem occur even when you deactivate all plugins and use the default theme? Have you tried deactivating and reactivating the plugin? Has your issue already been reported? What to include in an issue What steps can another user take to recreate the issue? What is the expected outcome of that action? What is the actual outcome of that action? Are there any screenshots or screencasts that may be helpful to include? Only include one bug per issue. If you have discovered two bugs, please file two issues. Links Source Code (GitHub) Development version (Build Status) Code Cookbook Translations (GlotPres) Project Wiki Where to get Support or Report an Issue How to Contribute Translations Interested in translating WP Document Revisions? You can do so via Crowdin, or by submitting a pull request. French – Hubert CAMPAN Spanish – TradiArt and elarequi Norwegian – Daniel Haugen German –Konstantin Obenland Chinese – Tim Ren Swedish – Daniel Kroon, Examinare AB, Sweden. Czech – Hynek Šťavík Italian – @guterboit Russian – Evgeny Vlasov Dutch – @tijscruysen Security Policy To report a security vulnerability, please email ben@balter.com.